Without the proper digital protection, you’re more likely than ever to be vulnerable to scams and data breaches. As time goes on, malware becomes more advanced and so do the criminals and hackers who create it. Whether you’re an individual leasing a space or a business owner who uses office and warehouse software, it’s important to make sure your data is secure. What are some steps that you can take to keep your data and your computer systems safer?
The number one most simple tip for any individual with a computer: always have virus protection software and always keep it up to date. It’s not enough to just download a simple antivirus app like Avast or Norton and leave it sit dormant. With every update comes advanced protection for new types of malware, adware, and spyware that can infect your computer systems. And on top of keeping antivirus applications up to date, make sure your operating systems and other applications are updated as well.
There’s no question about this one: Make sure your wireless connection has a security code or password. If your wifi is open for anyone from the public to connect, it might as well be a pig with an apple in its mouth ready for the spit roast. By using an unprotected wireless connection you are leaving your devices, and their data, wide open for attacks and infiltration from anyone close enough to connect.
While we’re on the topic of passwords, it’s also important to note that you should never keep passwords stored on your devices. That means no e-sticky note or word document that lists all of your account passwords. If a file like that were to fall into the wrong hands all of your online accounts could be compromised. Diversify your passwords and make them longer phrases rather than single words.
And lastly, be sure to regularly backup all of your data in the case of a breach in security. If you do fall victim to a scam or malware attack, knowing that your data is at least safe in the cloud or on a separate physical backup can give you peace of mind.
Some of our warehouse spaces are pretty big—huge, you might even say. Depending on your needs, you can lease a warehouse space at any number of square feet (for some perspective, Genet Property Group leases over 1.5 million square feet of property in South Florida). But no matter the size of the space you need, whatever you’re storing will be lost in a boundless sea or deep pond unless you have a surefire organizational system for your warehouse. If you’re able to pay for it, a computerized inventory system is definitely recommended for the professionals with a lot of inventory coming in and out of a warehouse. But if you’re on your own, how can you better organize your warehouse space?
No matter what you’re using a warehouse space for, setting up quadrants for storage or for active equipment will help you keep track of where items are and where they’re meant to be. Envision your warehouse as a giant kitchen utensil drawer—there needs to be individual slots with easy access for the forks and knives you use every day, but there should also be a spot in the back for the ice cream scooper that lies dormant most of the time.
It also helps to label all of the objects you’re storing so you know where they ought to be when not in use or when they’re waiting to head out of the warehouse. And with labeling comes cataloging: it is perhaps most beneficial to keep an accurate log of all of the items and machinery in your warehouse to ensure that everything is accounted for. To make sure nothing is lost or stolen or removed from the space, it helps to keep up-to-date with your catalog and do sweeping inventory counts every so often.
Though we might not be quite as advanced as some fictional depictions of the 21st century, in 2018 it’s possible to have a living or work space that utilizes technology in ways people from 50 years ago never would’ve imagined. You might’ve heard the term “Internet of Things” (or IoT) thrown around, but what does it really mean? It’s basically the wireless interconnection of various objects around a space, making it easier to interact with everyday objects through our electronic devices.
Most people have probably heard of or used a voice assistant at this point. Think Siri in your iPhone or Amazon’s Alexa. By purchasing a device like an Amazon Echo, you can say, “Hey Alexa…” and order any number of tasks to be completed. Put on some music? Check. Set an alarm? Check. And with a few other devices, you can control other aspects of your home or office space as well…
Take the Nest thermostat for example. With this handy tool, you can adjust the temperature of your home or work space from your phone, with your voice, and while you aren’t even around. It even tracks your trends in usage and can adjust your central heating and cooling to be more efficient.
With smart electrical plugs like this one you can also use assistants like Amazon’s Alexa and Apple’s Siri to turn off a light, a television, a fan, or any other appliance with only the sound of your voice (and from anywhere you have an internet connection). No more getting up from the bed to turn off that desk lamp.
Though the newness of interconnected home and office devices can be intimidating, it’s surprisingly simple to set up individual devices that can interact with each other and help make your space easier to live in.
When you’re a long term tenant of a space—be it warehouse, flex, office, or living space—the old can get pretty old. It’s natural to want a change of scenery (in other words: a new coat of paint on the walls). And even if you’re just looking to lease a new space, the color of the walls and ceiling can be a dealbreaker when it comes time to make a decision and sign on the dotted line. What’s the best way to bring up the topic of a color makeover with your landlord or property manager? And how can you work with them to fit your desires while also keeping up the potential of the space for future tenants?
First thing’s first: always ask permission. Unless you’re given the right to do so in your lease agreement, never paint the walls of a space without permission from your landlord or property manager. When you do ask for permission, be sure to be reasonable with your request. Think a glaring all-white will drive away clients? Offer to paint the space a welcoming light blue or beige—something that works for your needs but will also be neutral for any future tenant.
Do offer to pay for any requested paint job yourself (unless the current paint is fading away and in dire need of repair—that should be a fix up to your landlord). Sometimes, if a landlord or property manager approves a request to paint the space, they might require the painting be done professionally. In this case, make sure you have the necessary disposable income to put towards a proper service. Don’t let it slip your mind painting is often expensive. If you want it done, it’ll cost you.